Job Summary

The Executive – Township is responsible for providing comprehensive administrative, operational, and community support to ensure the efficient management and smooth functioning of a large-scale integrated township development. This role involves assisting with various aspects of property management, facilities coordination, resident relations, and administrative tasks. The Executive will work closely with the Township Management team to maintain high standards of service, foster a positive community environment, and contribute to the overall operational excellence and resident satisfaction within the township. 

Key Responsibilities

• Prepare the maintenance plan and standards and ensure compliance by the maintenance contractors engaged for the works.
• To supervise and monitor the performance of the contractors engaged in the routine maintenance works (e.g. landscaping, road maintenance, etc.) and repairs.
• Prepare works specification, cost estimates and tender documents for maintenance and upgrading works, invite quotations/tenders, evaluate, negotiate and recommend to management for approval.
• To organise and prepare the daily work schedules for the building technician and electrician.
• Carry out regular inspections of all infrastructures constructed and installed in the township and submit report on its condition and recommend remedial actions.
• To liaise with the local authorities to ensure proper maintenance services are provided to the township.
• To assist when required in supervising and monitoring the performance of the contractors in attending to the defects rectification to ensure timely and satisfactory completion of the defects to the satisfaction of the purchasers.
• To assist when required in liaising with the Construction/Project Management Department of the company to ensure the proper and smooth handing over of the vacant possession of the completed units
• Undertake other duties as directed by the Management
• Support HOD in execution of environmental procedure within your department, development or project.
• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.
• Any other duties that will be assigned from time to time by the Management.

Qualifications

• Bachelor's degree in Real Estate, Property Management, Facilities Management, or a related field. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. 

• Familiarity with property management software 

Skills & Abilities

• Exceptional verbal and written communication skills, with a professional and courteous demeanor for interacting with diverse stakeholders (residents, vendors, colleagues). 

• Strong ability to manage multiple tasks, prioritize effectively, and maintain meticulous records in a dynamic environment. 

• A strong commitment to providing excellent service and fostering positive relationships within a community setting. 

• High level of accuracy in data entry, documentation, and record-keeping. 

• Aptitude for identifying routine operational or resident issues and proactively seeking solutions or guidance. 

Expected Minimum Years of Experience

3 Years and above in relevant working experience