Document Controller

Gamuda is a global engineering, property and infrastructure company with an excellent track record of delivering world-class major projects. The company’s core business focuses on infrastructure design, engineering, construction, operation and maintenance across rail, roads, bridges, tunnelling, water management, transmission and renewable energy.

About the Role:

The Document Controller will play a key role in supporting the bidding and tendering process for engineering projects within the pre-contracts business. Typically, this full-time position involves working in an integrated tender office on large, complex tenders with a duration of 4 to 6 months, as well as providing support for smaller tenders.

The role includes coordinating and managing all aspects of bid documentation and SharePoint setup. The successful candidate will collaborate closely with a multidisciplinary team to ensure that the bid process is effectively planned, managed, and executed, delivering high-quality proposals that meet both client requirements and company standards.

Duties and Responsibilities:

• Download, manage and organise bid documentation, including technical specifications, drawings, pricing sheets, and contractual terms.
• File documents in physical and digital records.
• Manage the flow and distribution documentation within the tender team.
• Maintain up to date master client document register.
• Ensure all bid documents are stored in an organized and accessible manner using document management systems.
• Support the creation of high-quality tender templates and the upload of submission documents.
• Ensure Final submissions are saved to internal Submission Library.

Qualifications and Experience:

Preferably Bachelor in Business or related discipline, CERT 4 in Office Administration / Business.

• Minimum of 3-5 years in a similar role with demonstrable experience with; Initial configuration of Tender SharePoint site.
• Overseeing, auditing and managing SharePoint permissions. Ensuring. e SharePoint manuals and user guides are up to date.
• Managing incoming and outgoing correspondence with client. Supporting the management internal RFI process including internal approvals and inputs.
• Maintain up to date RFI register. Serve as the primary point of contact for all bid-related communications between internal teams, external clients, and contractors.
• Ensure clear communication of tender requirements and timelines across all project stakeholders.

Our vision is to become a leader in the Australian infrastructure and construction sector by offering innovative, breakthrough and dependable solutions for large-scale public infrastructure projects and private investment opportunities. We work in partnership with the Australian community, sharing our knowledge and generating local employment and training opportunities.

Take charge of critical project documentation and play a key role in ensuring seamless information management—apply now for a rewarding Document Controller position!