Bid Coordinator

About the role:

Gamuda is seeking a highly organised, proactive, and detail-oriented Bid Administrator to support the Bid Director and Bid team members of the Gamuda Tendering Team. The ideal candidate will have exceptional multitasking abilities, a natural understanding of the tendering process in engineering or construction, and excellent interpersonal skills to coordinate with internal and external stakeholders.

This role is crucial in ensuring the smooth operation of the bid management process, acting as the Bid Team’s right hand, handling administrative duties, and ensuring deadlines are met across multiple bid projects.

Duties and Responsibilities:

Executive Support:

• Manage the Bid Team’s calendar, scheduling meetings, travel, and appointments, ensuring all commitments are well-organised and timely. Act as the first point of contact between the Bid Team and internal/external stakeholders, maintaining professional communication and filtering inquiries. Prepare meeting agendas, take minutes, and track action items for follow-up. Coordinate and prioritise incoming information and tasks for the Bid Team, ensuring important issues are addressed promptly.

Bid and Tender Support:

• Liaise with various departments (engineering, finance, legal, etc.) to gather necessary documents, technical specifications, and approvals for tenders. Assist in the preparation of presentations and supporting materials for tender review meetings, both internally and externally. Manage Internal RFIs within team and internal workflow and submit to client once approved. Manage deadlines that require detailed administrative coordination for a multidisciplinary bid team.

Administrative Support:

• Maintain and update bid-related databases, tracking documentation, and relevant records to ensure accurate and up-to-date information is always available. Organise and maintain the Bid Team’s filing system, including both physical and digital documents. Support the Bid Team in managing the day-to-day operations of the tendering team, ensuring that resources are properly allocated and tasks are delegated efficiently.

About You:

• Minimum of 3-5 years of experience in an administrative or personal assistant role, preferably within an engineering, construction, or tendering environment.
• Diploma or degree in Business Administration, Project Management, or a related field is desirable.
• Excellent verbal and written communication skills; able to prepare professional correspondence and reports.
• Strong ability to multitask, prioritise, and manage time efficiently, especially under tight deadlines.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software. Experience with bid management tools or systems is a plus.
• Experience handling sensitive information with discretion.

About Gamuda:

Gamuda is a global engineering, property and infrastructure company with an excellent track record of delivering world-class major projects. Our strength lies in our ability to identify, innovate, and deliver breakthrough solutions which improve the standard of living for the communities in which we operate.

Our vision is to become a leader in the Australian infrastructure and construction sector by offering innovative, breakthrough and dependable solutions for large-scale public infrastructure projects and private investment opportunities. We will work in partnership with the Australian community, sharing our knowledge and generating local employment and training opportunities.

Take the next step in your career with Gamuda – apply today and be part of a team driving innovation and making a real impact!