Executive - Contracts Administration

Job Summary

The Executive – Contract Administration is responsible for supporting the preparation, administration, and management of contracts related to projects, services, and procurement activities. This role ensures all contractual documents comply with company policies, legal requirements, and project timelines. The position also involves monitoring contract execution, handling variations and claims, and maintaining proper records for audit and project control purposes.

Key Responsibilities

• Assist in the preparation, review, and administration of contracts, subcontracts, and purchase agreements.
• Monitor contract performance to ensure terms and conditions are met in accordance with company standards
• Maintain an up-to-date contract register, documentation, and correspondence for record-keeping and audit.Assist in the evaluation and negotiation of contract terms, scope changes, and variation orders
• Liaise with internal departments (e.g., procurement, legal, finance, and project teams) to coordinate contract execution and compliance.Support in the preparation of commercial reports, including tracking of payment schedules, contract milestones, and risk assessments.
• Assist in handling claims, disputes, and contractual issues in coordination with the relevant teams.Ensure all contracts and documentation comply with internal controls, SOPs, and statutory requirements.
• Support tender processes, including issuance, evaluation, and award documentation.Participate in project meetings and provide administrative support for contract-related discussions.

Qualifications

• Bachelor’s Degree in Quantity Surveying, Business Administration, Law, Construction Management, or a related field.
• 1–3 years of working experience in contract administration, preferably in construction, engineering or infrastructure industries.
• Familiarity with standard forms of contracts (e.g., PAM, FIDIC, or bespoke contracts).

Skills & Abilities

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and contract management systems/tools.
• Basic knowledge of legal and commercial terminology.
• Ability to interpret contract clauses and identify potential risks.
• Strong report-writing and documentation skills.Fluent in English and Bahasa Malaysia (written and spoken).
• Willingness to learn and adapt in a fast-paced, project-driven environment.

Expected Minimum Years of Experience

• 1–3 years of working experience in contract administration, preferably in construction, engineering or infrastructure industries.