Job Summary

Performing all aspects of talent acquisition, employer branding initiative, administrative support and ad-hoc assignments related to TA function. 

Key Responsibilities

Talent Acquisition  

• Liaise with hiring manager / HRBPs on new hiring requests and perform end-to-end recruitment function. 
• Source (using various e-recruitment platforms, executive search, career fairs, etc.), screen, shortlist and interview candidates for senior executive position and below. 
• Coordinate interviews and assessments, including scheduling, candidate communication, preparation of interview materials and follow-up on interview feedback. 
• Assist in preparing salary packages and relevant approval documentation and coordinate the issuance of Offer Letters/Fixed Term Contracts and related pre-employment requirements. 
• Maintain accurate and up-to-date candidate records and recruitment documentation throughout the hiring process.
• Coordinate pre-onboarding activities and work closely with relevant stakeholders to ensure a smooth joining experience.
• Handle onboarding process for all new joiners i.e. prepare New Joiner Onboarding Pack & First Day Orientation and relevant documentation.
• Involve in post-onboarding or catch-up sessions for new joiners.
  

Administrative Support

• Create new/update existing employee personal details in HRIS system for new joiners, transfer/seconded staff. 
• Prepare relevant TA reports eg. vacancy report as and when required.
• Prepare payment requisition for TA related invoices and perform back charging if required.
• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.
• Any other duties that will be assigned from time to time by the Management.

Qualifications

• Bachelor’s Degree in Business Administration, Human Resource Management, Psychology or equivalent. 

• Minimum 1-2 years of relevant working experience. However, fresh graduates are welcome to apply if they have relevant internship experience. 

Skills & Abilities

• Strong team player with good communication & interpersonal skills.

• Strong administrative and coordination skills. 

• Able to plan, organise & coordinate well coupled with good time management. 

• Possess good initiative and pro-activeness. 

• Proficient in Google Workspace, particularly Google Sheets, Docs & Slides. 

Competencies Required

• Resourceful and able to work independently.

• Strong attention to detail and commitment to accuracy, particularly in recruitment documentation, HRIS data and reporting. 

• Strong organisational and coordination skills, with the ability to manage multiple vacancies and priorities simultaneously. 

• Able to maintain confidentiality and discretion when handling candidate and employee information.