Executive - Physical Site Setup

Job Summary

We are looking for an IT Project Manager to plan and supervise construction/renovation of the IT office following the IT infrastructure standard with construction team from start to finish. Ensure construction site readiness such as Server Room setup, structure cabling system, racking system and internet services to facilitate IT infrastructure implementation work program.

An excellent IT Project Manager must be well-versed in all IT infrastructure procedures from Group IT and able to coordinate a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind, willing to travel and work in construction locations for technical discussion, inspection, and project tracking to minimize complication during construction.

The goal will be to ensure all projects are delivered according to the project scope, on time, and within budget.

Key Responsibilities

General
•    Plan, establish, and manage information technology (IT) projects and will serve as a liaison between the business and technical aspects of assigned projects.
•    Track project performance periodically to ensure both short-term and long-term goals are met.
•    Ensuring compliance with objectives, organizational policies, procedures, and standards.
•    Ensuring project complies with best practices and SOPs.
•    Break goals down into bite-sized pieces.
•    Product and services evaluation.
•    To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment standard in support to the company ESG objective.
•    Any other duties that will be assigned from time to time by the Management.

Stakeholder Management
•    Liaising with stakeholders such as project personnel, vendors, and end-users regarding project requirements.
•    Team management.

Scope
•    Define project scope, goals and deliverables.
•    Implementing changes where necessary.

Cost
•    Meets financial objectives by forecasting requirements, preparing an annual budget, scheduling expenditures, analysing variances, and initiating corrective actions.

Time
•    Sets and tracks project milestones; manages and accounts for unforeseen delays, then realigns schedules and expectations as needed.
•    Prepare and update project milestone chart.
 
Communication
•    Establishes and implements project communication plans, providing status updates to affected stakeholders.
•    Collects, analyses, and summarizes information and trends as needed to prepare project status reports.
•    Compiling project reports and informing management regarding problem.

Resource Planning
•    Identify project resources skillset.
•    Hire the project team, internally or externally.

Risk Management
•    Undertake risk management to minimize potential risks.

Documentation
•    Implementing document control policies.
•    Create and maintain detailed project documentation

Qualifications

•    Degree or diploma in IT, computer science, facility management, engineering, building management or related discipline.
•    Proven project and process management skillset.
•    Strong written and verbal communication skills.
•    Comfortable in dealing with telco vendors, construction staff, network cabling vendor, health and safety officer etc.
•    Willing to work evenings, on call and weekends when requested
•    Periodic travel required
•    Understanding of 
o    Server Room standard and setup.
o    Structure Cabling System for UTP and Fiber.
o    Racking System

Physical Demands
•    Access and mobility in tight spaces
•    Sustained periods of standing, sitting, walking, bending, and kneeling

Added advantage:
•    PMP or Prince2 certified.
•    CIDB certificate holder.
•    Both IT and business architecture design skillset.
•    Contract Management where necessary.

Skills & Abilities

•    Willing to work on construction/renovation site for new office setup.
•    Understanding of the architecture of an office and LAN topology
•    Ability to draw up detailed project plan, project schedule and communication plan.
•    Ability to utilize Microsoft Project and/or similar planning tools.
•    Ability to utilize project management tools such as risk register, issue log and risk register.
•    Ability to translate complex technical issues and solutions to business language.
•    Ability to work well under pressure and demanding conditions/complexities.
•    Ability to develop well-structured presentations with informative and well-presented information appropriate for the desired audience.
•    Experience in using Microsoft Project or proficient in other project management software.
•    Good time management.
•    Ability Lead the project team member.
•    Agile and flexible working in accordance to construction needs.
•    Negotiation skill.
•    Organization and analytics skill.
•    Goal setting capability.
•    Adaptability.
•    Roadmap-oriented.
•    Detail-oriented.

Expected Minimum Years of Experience

•    Minimum 2 years of project management experience as project leader in similar capacity.