[Hanoi] Receptionist cum Admin Assistant

Job Summary

Responsible to answer all incoming phone calls, correspondence, and attend to all visitors at reception area.

Key Responsibilities

Receptionist duties:

1. Greeting, answer and transfer phone call as well as welcome guest in a professional manner;
2. Check meeting rooms as well as the reception area; maintain the reception area and lobby in cleanliness and friendly environment.
3. Handle incoming and outgoing correspondence.

Admin duties:

1. Monthly update the contact list;
2. Monitor and manage the daily work of security team, cleaning team, tea ladies and dispatch to ensure smooth operations of office systems as well as office cleanness, tidiness and security issues;
3. Assist of purchasing function – purchase of office items and services.
4. Work with suppliers for drinking water, toilet paper, refreshment, courier service, clean water, power, etc.;
5. Control office facilities: printer, water filter.;
6. To ensure all sundries item are sufficient all the time.
7. Follow-up for office monthly expenses
8. Any other duties that may be assigned from time to time by the management.

Working Location: Hanoi, Yen So Park

Qualifications

Bachelor Degree in English Linguistics, Literature, or related disciplines. 

Skills & Abilities

Good communication skill (both English and Vietnamese).

Expected Minimum Years of Experience

At least 1-2 years of experience in a similar function in a foreign environment.