Job Summary

Responsible for the smooth operation of all matters pertaining to office administration matters.

Assist in effective planning and management of overall office administration.

Key Responsibilities

• Lead sourcing, evaluation and negotiation of contractors and suppliers to secure competitive pricing, quality service, and favourable contract and credit terms.
• Build and maintain a reliable vendor network, regularly reviewing supplier performance, pricing, and service standards to ensure best value for the company.
• Oversee day-to-day office facilities management, including maintenance, repairs, renovations, cleanliness, lighting, air-conditioning, plumbing, security, and overall workplace upkeep to ensure a safe and efficient working environment.
• Coordinate corporate travel arrangements and support business travel programmes when required.
• Plan and manage timely procurement of office equipment, furniture, and operational supplies to support business needs.
• Conduct routine inspections, asset tracking/tagging, and preventive maintenance to ensure proper upkeep of company assets.
• Manage vendor invoices and ensure accurate and timely payments in accordance with company policies.
• Liaise with internal stakeholders and external service providers to ensure smooth daily operations and continuous service improvements.

Qualifications

• Degree Holder or any other related qualifications.

Skills & Abilities

• Effective communication skills, good negotiation skills.
• Proficiency in S/4HANA and generally strong technical aptitude are added advantages.

Expected Minimum Years of Experience

• Fresh graduates are welcome to apply.
• 1-2 years of experience in Administration or related fields is an added advantage.