Job Summary

Responsibility to perform overall clerical duties of Human Resources & Admin department including to answer all the incoming phone calls and attend to all visitors at reception area, assisting in HRA filling Management, Staff Claim Filing, Scanning, photocopy, staff flight and hotel booking, arrangement of Pool Driver, and all related matters

Key Responsibilities

1. To perform general clerical & administrative functions and duties.
2. Receiving incoming calls, directing the calls.
3. To organize meetings/discussions including arranging meeting rooms and refreshments.
4. To prepare notice and agenda of meetings.
5. To set up and maintain effective filing systems.
6. To handle incoming and outgoing mails.
7. To update telephone directories.
8. To ensure all incoming correspondence/documents being attended soonest possible.
9. To transmit facsimile, photocopy, compile, and binding of documents.
10. To arrange flight booking with Corporate Travel Agency.
11. To establish practices to ensure confidentially and security of information.
12. To request and maintain stationary for departmental use.
13. Actively utilise AI tools to automate repetitive tasks and digitalise workflows, consistently identifying opportunities to improve daily productivity while participating in upskilling initiatives to advance AI capabilities.
14. To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.
15. Any other duties that will be assigned from time to time by the Management.

Qualifications

• SPM / STPM or equivalent.

Skills & Abilities

• Well versed in working with Microsoft Office – Word, Excel, Power Point
• Good command of English and Bahasa Melayu languages (written and oral)

Expected Minimum Years of Experience

1 - 2 years relevant experience in clerical, typist, call center, Front office