Job Summary

Responsible for the overall operations of the Sales Administration and Credit Control functions.

Key Responsibilities

Responsible for assisting the management team in the operations of the sales administration and credit control functions including monitoring the progress billings and collections, loan documentation from the receipt of the relevant stamped Land Disposal Agreement until delivery of vacant possession or issuance of the separate document of titles whichever is later.

Credit Evaluation & Monitoring

 Reviewing credit applications and collaborating with Finance and/or related parties for customers’ creditworthiness assessment.

Loan Documentation and Processing

 Responsible to assist on processing loan documentation, disbursements, and monitoring accounts to minimize risk.
 Maintain the confidentiality of the purchasers’ and company’s information and ensure accuracy in data entry for accounts and records.

Billings and Collections

 Responsible for ensuring proper management of records and files of all purchasers including the records in the developer’s system.
 Responsible for billings, follow-up with collections of all receivables e.g. progress billings, interest and other outgoing payments.
 Review and identify areas for improvement for prompt billings and collections.

Reporting & Administration

 Understand software usage, identify any shortcomings and suggest improvements to enhance the credit administration system and documentation processes.
 Responsible to prepare management report e.g. credit portfolio performance on time, organized record and ensuring its accuracy.

Compliance & Risk Management

 Collaborate with other departments to optimize credit workflows and reduce risks, ensure all processes adhere to internal policies, legal requirements, and regulatory standards.

Communication

 Liaison with end-financiers, solicitors and government departments on banking, conveyancing, legal and authorities matters.
 Any other duties that may be assigned from time to time by the management.

Qualifications

Bachelor’s degree in Banking, Business Administration/Business Studies, Economic, Property Management or equivalent.

Skills & Abilities

 Strong analytical, communication, and organizational skills are crucial.
 Exceptional attention to detail, strong negotiation skills for collections, and the ability to multitask.
 Knowledge of internal control policy & procedure, financial instruments, computer literate and supervisory skill.
 Good working knowledge of National Land Code (Act 828) will be an added advantage.

Expected Minimum Years of Experience

 Preferably 3-5 years of experience in relevant field.
 Previous experience in credit control, banking, or administrative roles is often preferred.
 Proficiency in Microsoft Office, particularly Excel, and experience with financial software or ERP system.