Short Description
Job Summary:
- Responsible for departmental administrative work.
- Responsible for scanning, filing and housekeeping of documentation and records.
- Processing, check and verification of accounting transactions.
- Assists in the accounting function i.e. preparation of monthly management account, data analysis and accounts payable.
Key Responsibilities
Key Responsibilities / Duties:
1. To assist the department & managers in day-to-day operation & administrative work include but not limited to general photocopying and document scanning.
2. To prepare PRF, memos, letters, documents, minutes of meeting, presentation materials and reports in accordance to SOP.
3. To archive, store and control Finance documents and records for audits and Finance references.
4. To schedule and organize meeting with internal & external parties for Finance department.
5. To assist daily operations of accounting data processing, check and verification.
6. To assist monthly closing of financial accounts and analysis.
7. Liaising with staff from project sites, other departments or interrelated companies on any information/ documents required and reconciliation.
8.Reconcile inter-company/project balances and creditors reconciliation.
9. Checking and/or issuance of debit notes, credit notes, inter project memos, payment vouchers, journal vouchers, sales invoices, etc.
10. Any other duties that may be assigned from time to time by the management.
11. To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and workplace as required by the company.
Qualifications
- Fresh graduate or Diploma holder with min 3 years working experience or equivalents.
- SPM school leavers with min 5 years working experience and able to handle full set of account is encouraged to apply.
Skills & Abilities
- Good communication skills & knowledge in administration work.
- Organized and details oriented
- Communication and interpersonal skills
- Competence in Microsoft software packages (Word, Excel, PowerPoint).
- Competent in spoken & written English.
- Able to work independently, proactive, confident, initiative and good communication skills.
Expected Minimum Years of Experience
- Preferably 3-5 years of experience in relevant field.
- Experience with SAP-S4Hana system will be an added advantage.